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A New Membership Committee is COMPLETE!

At the GCOA Annual General Meeting on April 24th, 2024, we welcomed an additional cottager to the Board and Membership Committee. The committee is now led by Howard Thiessen and Darlene Dean. Over the past year, the GCOA has diligently developed a process for maintaining and updating our cottager contact database. With this system now in place, the new Membership Committee will have no trouble keeping the GCOA membership and contacts list current. This will ensure that all cottagers are well-informed and actively involved!

See below the summary of the Membership Committee’s Roles and Responsibilities.


GCOA Membership Committee

This detailed outline provides a clear understanding of the committee’s operations and procedures, ensuring efficient management of membership affairs within the GCOA.

Introduction / Background:

  • The Membership Committee was established alongside the GCOA board to support the organization financially through membership fees.
  • Members have rights including attending meetings, voting on motions, receiving newsletters, participating in events, and accessing other benefits.
  • Membership fees are annual, due at the beginning of the calendar year, and are tied to cottage addresses.

Roles and Responsibilities:

  • Maintain a contact list of members and track contact information for other cottagers.
  • Organize, track, and collect membership fees.
  • Maintain an email distribution list for communication purposes.
  • Obtain cottage owner/lessee lists from the Real Estate Services Branch for updates.

Committee Procedures:

  1. Contact List:
    • Utilize Microsoft Excel for now, with plans to transition to Membershipworks.
    • Maintain various tabs for tracking membership status, additional emails, email distribution, advance payments, and subdivision lists.
  2. Real Estate Services Branch Cottager List:
    • Obtain the list annually, containing lessee names and home addresses.
    • Board is responsible for obtaining email addresses and phone numbers.
  3. Membership Email Address:
    • Use designated email address for membership matters, including receiving e-transfers.
    • Notify Treasurer of received e-transfers and file corresponding receipts.
  4. Payment Collection & Canvassing:
    • Collect payments via cash, cheque, credit card, or e-transfer.
    • Provide receipts for cash/cheque payments, track payments received.
    • Use credit card scanning device for credit card payments.
    • Supply flyers for marketing and information purposes during canvassing.
  5. Membership Incentive Program:
    • Manage the incentive program, ensuring members receive their discount cards upon payment.
    • Track members who have paid but not received their incentive cards and ensure delivery.

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Membership Committee launches new member incentive program!!

This year your board and membership committee has spend a great deal of time reaching out to various vendors & companies looking to see if they would be willing to support the community and join an incentive program.  Our goal was to provide more of encouragement for Grindstone Cottagers to become a member.  In the return, the vendor would gain additional traffic and business they may not otherwise had.  So, we’ve added many more additional benefits and perks to that cottager membership.

READ MORE to see all of the benefits and incentives members can receive.


Grindstone Clothing Co – Taking it easy this summer!

Happy Spring Cottagers! Well, sort of. Hopefully we’ve seen the last of the snow! We’d like to offer a huge thanks again for your continued support of our fun little side project at the lake. We love seeing so many people sporting their Sweaters, T-shirts and Hats around the lake, and in the city! As many of you know, we have a Mini-Grindstoner named Scarlett who fills our day with so much joy and loves spending time at the cottage. She’s almost three, and is ready to actively participate in Grindstone Days. With that being said, Taylor and I feel as though we need to take a brief hiatus from Grindstone Clothing, so that we can enjoy our long weekends, and especially Grindstone Days with our daughter. We’ll be having a flash sale in late spring/early summer, so keep your eyes peeled to our Facebook and Instagram Pages.

We may have small drops from time to time (like baseball hats, toques or specialty sweaters), so fear not, we will most definitely be back! Thank you again for all of the support over the year. See you at the lake!